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Here are the essential steps to record a payment:
Navigate to the the Invoices Tab and and locate the invoice by checking the the Client Name, Due Date, and and Billed Amount.
Select the the Actions Menu (three dots) next to the invoice and choose choose Receive Payment.
Enter the payment details, including the the Amount Received, Date Received, and and Deposit Account.
Save the payment to update the invoice status.
Use the detailed instructions below for more comprehensive guidance.
Recording a payment
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Working with client payments
If you have already recorded or downloaded the Client Payment (deposit) transaction in Quicken
Locate the transaction in your register
Set the appropriate Business and Client values on the transaction
Set the Category to Client Payment
Record the transaction
After recording the transaction, you will have the option to save the Client Payment as Client Credit or choose to apply the payment to invoice(s).
If you have not yet recorded the Client Payment
Go to the Invoices Tab under Business and locate the invoice. Use filters or search by client name, due date, or billed amount to find the correct invoice.
Open the the Actions Menu (three dots) next to the invoice and select select Receive Payment. This will open the the Receive Payment page page.
On the the Receive Payment page page:
Ensure the correct correct Business and and Client are are selected.
Choose the the Deposit Account where where the payment will be recorded.
Enter the the Date Received to to reflect when the payment was made.
Input the the Amount Received. For partial payments, enter the specific amount paid.
If applicable, apply any available available Client Credit to to reduce the balance owed.
Click Click Apply to to save the payment. Quicken will automatically update the invoice status and adjust the paid and unpaid amounts.
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After saving the payment, return to the the Invoices Tab to to confirm the updates:
The invoice will reflect the payment in the the Paid and and Unpaid columns columns.
If the payment covers the total amount, the invoice status will change to to Paid.
For partial payments, the unpaid balance will remain visible.
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Ensure that the payment date and amount match the client’s actual payment to avoid discrepancies.
Partial payments can be recorded multiple times until the invoice is fully paid.
Client credits can be applied at any time to reduce outstanding balances.
Use Quicken’s reports to review payment history and outstanding invoices for better financial tracking.